HDS Travel solution is extremely comprehensive and innovative corporate travel management tool. It is based online and delivers the best selection of travel content. It has an intuitive and easy-to-use interface and delivers a smooth online travel management experience.
Our solution provides you with complete control over your corporate travel, by delivering the right content, which your business travellers need. At the same time, our solution ensures that you remain fully compliant with both internal and external regulations, It also helps you reduce your travel costs and improves travel expenses visibility through real-time reporting.
HDS Travel solution includes online booking, reporting, and travel agency support functionalities. It makes the travel supply process fast and efficient for everyone in your company. Our solution enables any company to provide powerful online corporate travel booking capabilities to their staff – tailored specifically to travel policies and preferred travel vendors.
Our experience shows that there are no two organisations employing the same travel expense limits or the same approval matrix. For this reason, we offer a standard solution, satisfying the needs of SME and a tailored solution for big organisations.
HDS Travel offers two options for travel booking: self-service booking and booking via approved travel agencies.The system has an option to request a few service offers in order to select the best travel and hotel prices. The booking could include air travel, train, hotel, vehicle, visas, taxis etc.
The system proceeds with approval of the business travel in accordance with your company policy. There is a possibility for multi-level approval. Management then assesses the necessity of the business travel and the price options.
We also offer different options in respect of travel payments: with an invoice from the travel agency or with a corporate credit card. HDS Travel solution administers travel agency invoices by matching them to travel orders. The system could also prepare payment orders for credit cards if such an option is required.
With all travel data automatically collected and available in one easily accessible place, your company will clear visibility into every aspect of this valuable information. This function saves a lot of time for back office staff and managers who approve travel agency invoices. The analytics toolbox also allows identification of potential bottlenecks in the process.
HDS Travel integrates the entire travel reporting process into one seamless service. It delivers ease-of-use, cost savings and efficiency to any company, which wants to take control of its business travel costs.
The HDS Travel tool is interfaced with HDS Expense Notes tool thus making sure that employees claim expenses only on properly authorised business travels.
Convenience – the system is intuitive and easy to use. The result is increased staff adoption of the online booking tool and increased compliance with your business travel policies.
The system allows automation of more than 80% of the back office transactions.
The system ensures that all business trip are firstly authorised by management. Thus companies take control over their travel costs which often is the biggest discretionary expense for them.
The system ensures complete compliance with travel policies and authorisation levels. The entire process is documented and any exceptions are reported.
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