If clients want to realise cost savings in your purchasing management, then effective purchasing negotiations and authorisations are crucial. Another important aspect of purchasing management is compliance with often-complex internal regulations, i.e. tiered authorisations and buying standards. Thus, for many companies it is crucial to balance compliance with a fast and easy to follow procurement cycle.
Potential clients are facing the following challenges in dealing with Purchasing Management:
HDS helps clients implement economical and fast solutions. Even when investment is limited, we can help our clients achieve speed, cost savings, and increased productivity. We can implement our solution immediately, integrating various client ERP systems.
In addition to savings related to more efficient purchasing, our clients can save costs like printing, legal expenses, consulting, etc.
HDS’s solution allows any pre-authorised employees of the client company to place purchase orders on the system. The authorisation and the buying process are done via single platform based on the Internet. It can be tailored to your specific processes, internal rules and organisational structure.
The solution allows for both purchasing based on a pre-negotiated price list and buying specific goods and services that require submission of a quotation request. The solution contains supplier and goods catalogues for pre-negotiated price lists, which are simple to maintain. Whenever new quotation requests are required, the system prepares automatically requests for proposals that are sent to short listed suppliers and manages the process until successful closing. The approval process path can be multi-level, involving different authority levels depending on the purchases categories. A system of notifications and escalations makes sure that the purchasing is done on time.
The solution also allows for measurement of purchasing productivity. Online reports show purchasing by commodity categories and suppliers. The system drill-down capabilities allow for identification of discrepancies.
The solution represents best practice and it was built based on many years of experience with leading multinational companies.
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