Potential clients are facing the following challenges in dealing with Invoice Approvals:

Challenges

• Processing paper invoices is often done manually – matching them to purchase orders, goods receipts, correcting any errors, and filing suppliers enquiries
• Managers have limited line of sight into the invoice approval processes, often missing billing discrepancies, missing favourable discounts, or overpaying
• Managers often do not have enough time to dedicate to invoice approval, leading to delayed processing and increased processing costs
• Invoices are often not paid on time, leading to suppliers calling in to check their status and wasting valuable employee time

HDS Solution

HDS Invoice is a SaaS based on-demand invoice management solution, which automates the process of collecting, submitting, tracking and paying of supplier invoices . The system has multiple options than can be activated depending on the specific client needs. The system can be integrated with our Purchasing Management solution or be used on a standalone basis. It also can be integrated with our clients’ ERP systems.

For multi-site organisations, the system allows for invoice imaging and capturing invoices from multiple entities of your organization. It allows automatic character recognition, which help for the preparation of accounting entries.

The solution can manage automatic matching with purchase orders (if there are any), approving discrepancies, approving invoices without purchase orders and approving payments.

Managers can approve the invoices online, may challenge the expenses and address questions, thus saving valuable time.

The solution provides full traceability. Accountants stop alarming managers with questions about the status of an invoice since the system performs this automatically.

Key Benefits

The system provides key benefits for your organisation:

• Increases productivity via automation of manual tasks
• Saves time for managers
• Ensures full compliance
• Accelerates the approval process