No Large Up-Front Investment

With the SaaS based, our clients avoid the large initial investment in an IT infrastructure and the day-to-day responsibility of maintaining that infrastructure. HDS Group is responsible for the management of secure access to the application, including security, availability and performance.

No Steep Learning Curve

HDS Group’s platform uses a familiar web-based interface. Our clients’ users receive the ease of use and constant innovation offered through any time, any where access. This helps to drive adoption across the business.

Easy Customization

One of the key benefits of our architecture is the ability for each client to easily customize the application to fit their business processes without affecting the common infrastructure.

User Support

In order to provide a premium service for our clients’ user, HDS have put in place a 24 x 7 helpdesk. If your staff members are in their office, or are abroad they can call or write to the help desk 7 days a week, 24 hours a day.

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Contract approval

Written by tony

Challenges

Potential clients are facing the following challenges in dealing with Contract Approvals:

Writing up and approval of contracts can be a complex manual process involving specialists from various departments
Co-ordination between different departments is often inadequate, leading to costly errors and misunderstandings
Ensuring compliance is often time consuming, while sales people want to move quickly to avoid loosing sales opportunities

HDS Solution

HDS Contract Management solution covers a wide variety of contracts such as procurement contracts, sales contracts, and employee agreements. It automates the contract management process by involving all stakeholders in the preparation and authorisation stages.

Our solution is based single user-friendly web platform. It represents best practice in contract management and it could be tailored to our clients’ unique needs and requirements. Our solution accelerates the process, from the initial request to the electronic authorisation, signature and storage.

Standardised contract templates are available online. Automation helps all contract creators use pre-approved contract templates and legal clauses and ensures that casual users can also collaborate on agreements.

The solution runs different sub-processes depending on the contract type. Paper and e-mail is eliminated at the preparation stage, where all stakeholders work on the collaborative platform. The system accelerates the process via notifications and escalations and ensures that the contract is completed on time. Audit trail is kept via signature traceability, thus ensuring compliance with regulations to the satisfaction of internal auditors and head office.

The complete document can then be printed out, signed by all parties, scanned and the image duly filed in the system for further retrieval. If the client wants to go completely paperless, our platforms can ensure legal electronic signature and filing.

Key Benefits

The benefits to our clients from implementing our solution include:

Reduced operating costs due to manual tasks automation
Reduced business risk and lower error rate
Increased process efficiency and faster approval timeframe
Increased compliance with internal and external laws and regulations
Improved data security of confidential and commercial information
Never miss a sales opportunity due to contract preparation timing

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